Degree Audit to Streamline Course Management for Both Students and Advisors

Beginning Spring 2008, Philadelphia University will launch Degree Audit, a new process for academic advisors to help students electronically keep track of coursework and degree requirements as they advance toward graduation.

Degree Audit, a function of Datatel Colleague, the University’s integrated student-information system, promises to enhance advisory services to students by allowing both advisors and students to monitor the fulfillment of degree requirements, as well as document personalized educational plans, such as course substitutions, overrides and waivers.

With the new program, advisors will enjoy 24-hour access to online, real-time academic records and registration data, and can process up-to-the-minute program-evaluation reports.

“Degree Audit is a wonderful technology that simplifies the tracking of changes in students’ course work,” said Visiting Professor of Finance Edward Keidat, who used the program to approve students for graduation this past December.  “It is an automatic process that easily calculates students’ credits and GPAs, and eliminates paperwork.  I look forward to using it more and more with my 24 advisees,” he concluded.

The benefits of the program are many, as students who keep track of their educational objectives are more likely to graduate on time.  It also allows for more flexibility in a student’s studies, letting advisors easily approve and record customized-course combinations.  Additionally, due to the elimination of paperwork, faculty members will have more time to mentor students and work with them one-on-one.

Advisors may access Degree Audit by logging into their WebAdvisor account and clicking on “My Advisees.”  By doing so, a drop-down menu will appear where advisors can choose to view a student’s program evaluation by first clicking “PREV” and then “Submit.”  Afterward, he or she must check a box indicating the student’s program.  Once these steps are completed, the student’s Degree Audit will appear for advisors to review online or print out.

“Faculty members will be the first trained and have access to Degree Audit,” said University Registrar Wendy Kutchner, who is overseeing the implementation of the program among faculty, staff and students.  “They are invited to attend a special advising forum on Jan. 31.”

All faculty members may learn more about Degree Audit and how it works at the forum, entitled Degree Audit Implementation for Academic Advisors, Thursday, Jan. 31 from 11 a.m. to 12:30 p.m. in The Tuttleman Center, room 108.  Advisors will have access to Degree Audit beginning Friday, Feb. 1.  In addition, step-by-step tutorials will also be available online for faculty.  For more information, contact the Office of the University Registrar at x2990 or email registrar@PhilaU.edu.

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